Still Relying on Complex Spreadsheets to Track Business-Critical KPIs? Here’s How Automation Can Help

For many businesses, tracking key performance indicators (KPIs) is a critical component of measuring success and making informed decisions. However, relying on complex spreadsheets to manage and analyse KPI data is often cumbersome and time-consuming. Fortunately, advancements in technology offer a better solution – automation. In this blog, we’ll explore the limitations of using spreadsheets and delve into how automation can track business-critical KPIs, providing businesses with real-time insights and improved efficiency.

The Challenges of Spreadsheet Tracking

Using spreadsheets for KPI tracking may have served its purpose in the past, but it comes with inherent challenges, including:

  1. Manual Data Entry: Maintaining spreadsheets involves manual data entry, increasing the risk of human errors and data discrepancies. Consequently, as businesses grow, handling vast amounts of data in this manner becomes increasingly impractical.
  2. Lack of Real-time Updates: Spreadsheets often suffer from a lack of real-time updates. As a result, delayed data updates can hinder timely decision-making and cause missed opportunities.
  3. Limited Collaboration: Sharing spreadsheets across multiple team members can lead to version control issues and hinder effective collaboration, particularly in remote work settings.
  4. Complexity and Time Consumption: Spreadsheets can become more complex and time-consuming as more KPIs are added and the business expands. This complexity may obscure valuable insights and impede data analysis.

How Automation Revolutionises KPI Tracking

Automation offers a game-changing solution to streamline KPI tracking, boosting efficiency, and providing accurate insights. Here’s how:

  1. Data Integration: Automated KPI tracking tools can seamlessly integrate data from various sources, eliminating the need for manual data entry. This integration ensures accurate and up-to-date information at all times.
  2. Real-time Dashboards: Automation enables the creation of dynamic, real-time dashboards that display KPI data visually. These dashboards provide a comprehensive overview of business performance, allowing stakeholders to make data-driven decisions instantly.
  3. Customisation and Flexibility: Automated systems can be tailored to suit the specific needs of a business, with the ability to add or modify KPIs as required. This adaptability ensures that businesses stay relevant in a rapidly changing landscape.
  4. Increased Collaboration: Automation facilitates real-time data sharing and collaboration across teams. By providing secure access to relevant stakeholders, everyone can access the same data simultaneously, improving transparency and communication.
  5. Alerts and Notifications: Automated systems can be programmed to send alerts and notifications when specific KPI thresholds are reached. This proactive approach enables timely interventions and problem-solving.
  6. Time and Cost Savings: By eliminating manual data entry and spreadsheet management, automation saves valuable time and reduces human errors. Cost savings are gained by this efficiency, enabling the allocation of resources in a more strategic manner.

Implementing Automation with Ease

Integrating automation into KPI tracking doesn’t have to be a complex process. Many software solutions offer user-friendly interfaces and seamless integration with existing systems. Therefore, businesses can start with automating a few critical KPIs and gradually expand their automation efforts as they become comfortable with the process.


Relying on complex spreadsheets for tracking critical KPIs is no longer an efficient or sustainable approach. On the other hand, automation offers a transformative solution, providing real-time data, enhanced collaboration, and valuable insights for informed decision-making. By embracing automation, businesses can stay ahead of the competition, optimise performance, and pave the way for a more successful future. Don’t let spreadsheets hold you back; take the leap into automation and unlock your business’s true potential.

Why Alternative Logic?

At Alternative Logic, we’re here to empower companies to utilise advanced techniques to gain real-time visibility of their performance against KPIs. Above all, these methods can forecast future trends, identify patterns, and detect anomalies, providing businesses with proactive insights to make data-driven decisions in real-time.

If you’re interested to know how you can adopt automation to track business-critical KPIs, you can get in touch, download our brochure for more information or book a demo.

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